How It Works
A simple, straightforward process that ensures every call is handled professionally and your team stays informed.
Patient or Client Calls
When someone calls your business—whether it's a patient calling to book an appointment, a client with a question, or someone needing information—the call comes through to your business number as usual.
AI Virtual Receptionist Answers
The AI Virtual Receptionist answers the call immediately. There's no waiting, no voicemail, no missed opportunity. The caller receives professional, courteous assistance right away.
Call is Handled Professionally
The AI Virtual Receptionist handles the call based on what the caller needs:
- Books appointments directly into your calendar system
- Answers questions about your services, hours, or location
- Takes messages and captures important information
- Provides information about your business
Your Team is Informed
After the call, you receive a summary of what happened. This includes details about the caller, what was discussed, any appointments that were booked, and any messages or information that needs your attention. You stay in the loop without having to answer every call yourself.
The Complete Flow
Call Comes In
AI Handles Call
You Get Summary
Why This Works for Your Business
No Missed Calls
Every call is answered, even when your staff is busy or your office is closed.
Professional Service
Callers receive the same professional treatment they expect from your business.
Stay Informed
You receive summaries of every call, so you're always aware of what's happening.
Support Your Team
Reduce the burden on your staff while ensuring excellent customer service.
Ready to Get Started?
See how our AI Virtual Receptionist can work for your business. Book a free demo to learn more.
Book a Free Demo